One account, many travellers
One programme. Many contacts, passengers, cards and cities.
A corporate account holds the bookers, the travellers, the payment methods and the billing — so transportation stops being a pile of personal expense claims.
Account setup, billing and standing requirements.
Part of Corporate & Executive · all services
What this service handles
Company transportation goes wrong at the seams. Three assistants book for nine executives, each on whichever card was to hand, and reconciliation is a monthly archaeology project across four confirmation emails and two rideshare exports.
A VaultPac account is the container for all of it. One company, many contacts who can book, many passengers who travel, several payment methods, and charges that belong to the account rather than to whoever happened to press the button.
One corporate programme can therefore carry several travellers on different dates, in different vehicles, across different cities, with luggage movements and group movements alongside the point-to-point work — and still be one account with one billing picture.
Typical movement
- Account established Company, contacts, passengers, payment methods
- Bookings made by any authorised contact On behalf of any listed passenger
- Movements run across the programme Airports, meetings, groups, luggage
- Charges collect against the account Not against the individual booking
- Billing at the account level One picture rather than scattered receipts
Who uses this service
- Corporate travel departments
- Executive assistants and office managers
- Finance teams reconciling travel spend
- Professional services firms
- Companies with recurring airport patterns
- Multi-site organisations
How VaultPac coordinates it
Every booking is a trip. A trip carries trip services, and each service breaks into the individual movements that actually have to happen — which is why the people and the bags do not have to travel the same way.
- Trip
- Trip services
- Individual movements
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Account billing
Charges belong to an account rather than to a single booking, so one programme can carry several contacts, cards and cost centres.
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Trip → Trip Services → Movements
One trip holds every service on it, and each service breaks into the individual movements that have to happen. A single booking can carry people and bags on different vehicles and different clocks without becoming two bookings.
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Passenger movement
Sedan, SUV, Sprinter, minibus and coach movements priced and dispatched by the transportation engine.
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Luggage movement
Bags booked as their own movement, with their own route, their own timing and their own proof.
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Multiple vehicles
Several vehicles on one itinerary, each with its own assignment, timing and passenger list.
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Dispatch monitoring
Every movement on one board while it runs, so a late arrival is seen rather than reported.
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Changes during the trip
Times, stops, vehicles and passenger counts can change after a trip has started without rebooking it.
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Operator assignment
Movements assigned to a specific operator and vehicle, with the assignment visible to dispatch throughout.
What runs this movement
Assignment reads the passenger count and the bag count, so the vehicle that arrives fits both. Larger movements run several.
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Executive sedan
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SUV
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Sprinter
Why VaultPac for this
- Charges are account-shaped, so a programme is not reconstructed from individual bookings at month end.
- Several contacts can book for several passengers without each needing their own arrangement.
- Passenger transportation, luggage movements and group programmes sit on the same account.
- A standing pattern — the same weekly airport run — becomes a programme rather than a repeated booking.
Questions
Can different people book for different travellers on one account?
Yes. An account has contacts who can book and passengers who travel, and they do not have to be the same people.
Can we use more than one payment method?
Yes. An account can carry several, which is how a programme splits between cost centres or between a company card and a client rebill.
Does the account cover luggage and group work too?
Yes. Luggage movements, group programmes and point-to-point transportation all sit on the same account and the same billing picture.
Next step
Plan corporate accounts with us
Tell us the shape of the movement — dates, numbers, where it starts and where it has to end. We come back with an operating plan and a price, not a form letter.