Teams, staff & equipment
The roster, the staff and the gear, on one schedule
Airport and FBO arrivals, hotel, practice facility and stadium movement, with equipment on its own vehicle and a schedule that changes on match day.
Available on requestPriced on the programme, not on a per-trip guess.
Part of Specialty Services · all services
What this service handles
Team movement is a manifest problem with a security overlay and a schedule that is decided by other people. The travel party is large and mixed — players, coaching staff, medical, media, front office — and each group has different timings.
VaultPac runs it as one trip with a movement per group and a cargo movement for the equipment. The gear goes on its own vehicle rather than into the coach bays, the practice-day schedule can shift without rebooking, and dispatch holds the whole party rather than each coach.
The operating history behind VaultPac includes sports-team and team-style group movement, which is where the assumptions about load times, arrival access and equipment handling on this page come from.
Typical movement
- Arrival at the airport or FBO Travel party split by group
- Equipment on its own vehicle Not in the coach bays
- Hotel, practice facility, stadium Movements per day, per group
- Match-day timings Set late and changed often
- Departure Frequently reshaped by the result
Who uses this service
- Professional sports organisations
- Collegiate athletic departments
- Team travel coordinators
- Sports agencies and management
- Event and tournament organisers
- Hotels hosting team blocks
How VaultPac coordinates it
Every booking is a trip. A trip carries trip services, and each service breaks into the individual movements that actually have to happen — which is why the people and the bags do not have to travel the same way.
- Trip
- Trip services
- Individual movements
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Group manifest
Send the passenger and bag list you already have. It is read into the trip instead of being retyped into a form.
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Trip → Trip Services → Movements
One trip holds every service on it, and each service breaks into the individual movements that have to happen. A single booking can carry people and bags on different vehicles and different clocks without becoming two bookings.
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Multiple vehicles
Several vehicles on one itinerary, each with its own assignment, timing and passenger list.
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Separate cargo vehicle
A dedicated vehicle for bags, cases or equipment running alongside the passenger vehicles rather than inside them.
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Passenger movement
Sedan, SUV, Sprinter, minibus and coach movements priced and dispatched by the transportation engine.
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Changes during the trip
Times, stops, vehicles and passenger counts can change after a trip has started without rebooking it.
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Dispatch monitoring
Every movement on one board while it runs, so a late arrival is seen rather than reported.
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FBO coordination
Tail number, operator, FBO and arrival details captured on the movement so the vehicle meets the aircraft rather than the terminal.
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Operator assignment
Movements assigned to a specific operator and vehicle, with the assignment visible to dispatch throughout.
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Oversized & special items
Golf bags, trade-show cases, strollers, production cases and similar items counted on the movement so the right vehicle is assigned.
What runs this movement
Assignment reads the passenger count and the bag count, so the vehicle that arrives fits both. Larger movements run several.
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SUV
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Sprinter
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Minibus
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Motorcoach
Why VaultPac for this
- Equipment moves as its own movement rather than competing with the travel party for space.
- Different groups within the party can run different timings on the same trip.
- Match-day changes are absorbed on the board, which is the normal condition.
- Arrivals work at an FBO as readily as at a terminal.
The operating experience behind VaultPac
The operating experience behind VaultPac includes sports-related group and team-style movement — work performed by the transportation operation that preceded VaultPac, not by VaultPac itself.
VaultPac was built by transportation operators. Where this site describes earlier work, that work was performed by Chicago Limousine — the transportation operation behind VaultPac — and not by VaultPac itself.
Questions
Can you handle a travel party of a hundred plus?
Yes, as one trip with several movements and several vehicles. The structure does not change with the size; the vehicle count does.
Where does the equipment go?
On its own cargo vehicle, timed independently of the passenger coaches. That is usually faster at both ends and it keeps the bays free.
Next step
Plan sports teams with us
Tell us the shape of the movement — dates, numbers, where it starts and where it has to end. We come back with an operating plan and a price, not a form letter.